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Current Openings with CCE Ulster

AWSMP Administrative Assistant (in Shokan, NY)

Read the full Administrative Assistant position description and apply online.

** Search extended until March 30, 2023.**

Cornell Cooperative Extension of Ulster County (CCEUC) is seeking an Ashokan Watershed Stream Management Program (AWSMP) Administrative Assistant to provide general administrative support, educational event administration, and oversee maintenance of a field office for our stream and watershed program in Shokan, NY.

The stream program delivers a wide range of activities such as public events and trainings, stakeholder meetings, field research, and stream project funding and construction. The program is funded through a five-year agreement with the NYC Department of Environmental Protection and serves communities in the Ashokan Reservoir watershed located in the Catskills region of Ulster County.

Attendance is required at education events held in the office and at field locations throughout the Ashokan watershed that require administrative support. Occasional evening and weekend work is required. A program vehicle is available to perform work-related travel.

The AWSMP field office in Shokan, NY is normally open to the public from 9:00-4:30 M-F. The Administrative Assistant will staff the office during public hours on days worked. The office is shared by staff and interns from several government agencies participating in the AWSMP. This position is expected to oversee office operations and must be able to easily access the Shokan office.

The part-time AWSMP Administrative Assistant II (24 hours/week) will report to the AWSMP Program Leader. A set work schedule will be established for regular days worked, with some flexibility on days of the week. A limited amount of remote work is possible.

Required Qualifications:

• High School diploma or equivalent education.
• Experience relevant to the role of the position.
• Moderate level computer software skills, including easy, fast, and efficient use of Microsoft Excel and Word software, Adobe Acrobat software, online file storage, and typical online account interfaces.
• Comfort and ease in a computing environment, including standard Operating System operations; accessing files and folders using pathways and links; connecting to servers, internet, and peripherals such as projectors; and modifying computer settings and preferences.
• Ability to convert digital forms into different file formats and troubleshoot layout issues using standard business software such as Adobe Acrobat and Microsoft Word.
• Experience setting up and interfacing with typical client management or event registration software.
• Ability to accurately record and communicate logistical information. Attention to detail and accuracy is a strong job requirement for this position.
• Experience managing information databases.
• Ability to organize and track information generated at meetings and through email correspondence. Instant messaging programs (such as Slack) are not used on a routine basis by this program for between event communications or coordination.
• Experience providing administrative assistance, including supplies and small equipment purchasing adhering to a procurement policy.
• Experience entering data and updating and maintaining databases, particularly using Microsoft Excel spreadsheets.
• Ability to effectively interface with a large office copier, such as changing and updating settings and trouble-shooting issues.
• Must be able to maintain confidential information relating to financial and sensitive personnel matters.
• Excellent verbal and written communication skills.
• Ability to compose moderately complex written business communications that are complete and accurate.
• Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, and approaches to problems.
• Excellent organizational skills in both computing and physical settings.
• Ability to establish and follow detailed work procedures, set goals, initiate, plan, prioritize, organize work and manage time effectively.
• Ability to establish and maintain effective working relationships with clients and members of the Association in order to accomplish planned Association objectives.
• Must be able to work cooperatively on team efforts on a day-to-day basis.
• Ability to meet travel requirements associated with this position.
• Ability to work flexible hours that may include evenings and/or weekends, as appropriate.
• Ability to lift and transport program materials and equipment.
• Ability to occasionally work outdoors and tolerate a range of environmental conditions.

Preferred Qualifications:

• Associates Degree and 4 years’ experience or equivalent combination.
• Experience and or interest in environmental conservation.
• Ability to create fillable forms in Microsoft Word and Adobe Pro. Skill in using a variety of office machines and computer equipment.

This is a part time, 24 hours per week, non-exempt, benefits eligible position. Compensation paid at the rate of $20.00 per hour. Excellent benefits, based on eligibility.

** Search extended until March 30, 2023.** All applications must be received on-line by March 30, 2023. Position closing dates may change based on Association needs.

Apply online for the AWSMP position.

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No relocation or Visa Sponsorship available.

All applications for employment with Cornell Cooperative Extension of Ulster County and other county extension associations must be submitted through the Cornell University Employment system. We do post available job and internship opportunities on this page when they become available, with links to the Cornell website, for your convenience.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State. Per NYS Law, county and regional extension service associations are subordinate governmental agencies. This employment opportunity is with the entities listed and not with Cornell University.

Last updated March 20, 2023